Where did your attention go?
Ask AI to review the email, meetings, and calendar records it is authorized to access. Have it group recurring work, conversations, and projects. Check the gaps: a calendar does not capture every hour, and an email record does not explain every decision.
What deserves more of your time?
Look at the work you want to repeat or expand. Ask AI to show the activities behind its recommendation. Use those records to make the decision rather than accepting generic productivity advice.
What can you reduce or remove?
Identify work that kept appearing without earning the attention it received. Choose what changes next month, then review the result at the end of that month. More efficient work and less burnout are goals, not guaranteed effects. Start with one change you can observe and decide whether it helped.
Sources
Sources
- Jeff Fargo, Fargo Talks: AI Time Management: Audit Your Email and Calendar
- OpenAI: Google Calendar plugin — includes a four-week meeting-analysis example that summarizes time allocation and suggests changes.
- OpenAI Help Center: Apps in ChatGPT — explains how ChatGPT can connect to external tools and information.
- OpenAI Help Center: Google App for ChatGPT Data Controls FAQ — documents connected Google services including Gmail and Calendar.
- Aeon, Faber & Panaccio: Does time management work? A meta-analysis — reviews the relationship between time management, performance, and wellbeing.
- Young et al.: Do time management interventions support wellbeing in the workplace? — a 2026 systematic review finding limited and inconsistent experimental evidence.
Transcript
Verbatim from the Fargo Walks clip, as recorded.
Here is the easiest way to leverage AI and make your life so much smoother. Connect your emails and your calendar to the AI platform that you're using and at the end of every month, say, scan all my emails, scan all my meetings, all the time I spent this past month. What did I do? Great. Double down on that for next month's advice. What did I do that wasted my time? and help me eliminate that for the following month? Do that. You'll become more efficient. You will create more time for yourself and you will be much less likely to burn out. I'm Jeff Fargo. I can help streamline and scale your business using AI. Go forth.